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Executive Assistant Role For Real Estate Marketing & Coaching Company (Full-Time Hours Needed)

Executive Assistant Role For Real Estate Marketing & Coaching Company (Full-Time Hours Needed)

SalesGeniusPanama
Hace 5 días
Descripción del trabajo

Who We Are

  • SalesGenius is the premier partner for real estate agents across North America who are ready to transform their businesses into deal-closing powerhouses. We specialize in providing agents with the skills, tools, and strategies necessary to consistently convert leads into clients. Through cutting-edge sales training, innovative marketing approaches, and operational best practices, we help realtors not only survive but thrive in today’s competitive market.
  • In addition to training, SalesGenius offers proven lead generation services that deliver high-quality buyer and seller leads, driving growth and measurable results. Our team of seasoned real estate professionals, creative problem solvers, and tech-savvy innovators brings real-world experience and expertise to help agents build scalable, predictable systems for success.
  • At SalesGenius, we are more than just coaches or marketers—we are passionate about leveraging technology and data-driven strategies to help agents achieve their most ambitious goals.

Our Mission & Work Environment :

  • We strive to create a supportive environment where team members can develop both personally and professionally. As a fully remote team, we foster collaboration and innovation across locations. We’re looking for individuals who thrive in a virtual environment and are ready to contribute meaningfully to our company’s success.

    • The Role

    What We’re Looking For :

    SalesGenius is seeking a high-capacity, expert Executive Assistant who excels under pressure in a fast-paced environment. This individual will play a key role in keeping the team organized, prioritizing tasks and projects, and ensuring deadlines are consistently met. A growth mindset and a strong desire to learn and improve are essential.

    We’re looking for someone who :

  • Is a self-starter with a solutions-oriented mindset.
  • Possesses a strong work ethic and a sense of urgency.
  • Is tech-savvy with excellent digital organizational skills.
  • Thrives in a dynamic, fast-paced setting.

    • The ideal candidate is dependable, organized, innovative, energetic, professional, and adaptable.

    Key Responsibilities :

  • Organizing executive team’s calendars
  • Assisting In planning and organizing events or workshops.
  • Helping with the delivery of top-notch customer service to clients
  • Scheduling, task management, and organization of the team
  • Writing emails and preparing client deliverables.
  • Managing social media posting schedule & content
  • Online brand optimization
  • Posting in community management groups & engaging with clients
  • Sorting and ensuring client questions are answered by appropriate team member

    • Salary & Growth Opportunities

  • As an independent contractor, you will provide timesheets and invoices for your hours bi-weekly. You will be in direct communication and reporting to our management team.

    • Must Be Comfortable With :

  • Remote working.
  • Working as an independent contractor.
  • Working in Eastern Standard Time & checking in with management during working hours.
  • Having the necessary equipment to fulfill this role (computer, applicable software, internet, headset, backup power).
  • An initial trial period to ensure mutual fit.
  • Taking an idea and building out the required design or process from the ground up.
  • Meeting deadlines and participating in team meetings.

    • Ideal Profile

    The Ideal Candidate Must Be Proficient in the Following :

    Core Skills :

  • Exceptional Communication : Strong verbal and written communication skills for crafting professional emails, client deliverables, and social media content.
  • Organization & Time Management : Ability to prioritize tasks effectively, manage schedules, and meet tight deadlines.
  • Attention to Detail : Ensures accuracy and consistency in all client-facing and internal deliverables.
  • Problem Solving : A proactive, solutions-oriented approach to challenges.
  • Adaptability : Thrives in a fast-paced, ever-changing environment with shifting priorities.
  • Customer Service Excellence : Delivers a top-tier experience for clients, responding to inquiries with efficiency and professionalism.
  • Basic Copywriting Skills : Write clear and engaging campaigns, social media captions, and client-facing email responses.

    • Technical Skills :

  • Project Management Tools : Familiarity with platforms like Asana, Trello, or ClickUp for task tracking and team coordination.
  • Communication Tools : Expertise in using Slack, Zoom, and Google Workspace (Docs, Sheets, Slides) for collaboration.
  • CRM, Email Marketing & Automation : Experience with tools like GoHighLevel (LeadConnector), Follow Up Boss, or similar systems.
  • Social Media Platforms : Skilled in content scheduling and engagement using Go High Level, Hootsuite, or native platform tools.
  • Document Management : Experience with PandaDoc or DocuSign for contracts and proposals.
  • ChatGPT : Utilize AI tools to streamline workflows.

    • Bonus Skills :

  • Content Creation : Basic knowledge of graphic design tools like Canva or Adobe Express to create content. The ability to communicate the graphical vision to a designer for larger projects.
  • Digital Marketing : Understanding of SEO basics, Google Ads, or Facebook Ads Manager.
  • Basic Video Editing Understanding : Ability to edit short-form video content for social media or communicate editing requirements to a team of editors.
  • SEO Management & Optimization : Generate compelling titles, descriptions, and captions for YouTube, Instagram, and Spotify content, ensuring optimization for each platform.

    • Essential Language Requirement :

  • High proficiency in English for effective written and verbal communication.

    • Required Experience

  • 1-3 + years of experience in a similar role, ideally supporting executives in a remote environment.
  • Proven ability to manage complex schedules and prioritize tasks for multiple stakeholders.
  • Hands-on experience with real estate marketing, coaching, or lead generation (preferred).
  • Demonstrated ability to communicate effectively with team members and clients.
  • Track record of managing projects from conception to completion with minimal supervision.

    • What's on Offer?

  • Executive Assistant Role For Real Estate Marketing & Coaching Company (Full-Time Hours Needed)